6.1.10 Understanding Certificates of Insurance (COIs) for Church Vendors and Contractors
May 11, 2026
Understanding Certificates of Insurance (COIs) for Church Vendors and Contractors A Certificate of Insurance (COI) is a document issued by an insurance company or broker that verifies a vendor, contractor, freelancer, or...
5.1.45 Unauthorized Software Acquisition
May 4, 2026
...ational liability for employee actions Additionally, software piracy undermines vendor agreements, introduces cybersecurity risks, and damages organizational integrity. Core Principle If software is used without a valid...
6.1.3 Contracts, Leases, and Agreements
May 1, 2026
...or service Total cost or financial obligation Any special requirements from the vendor or venue Insurance requirements (if not clearly outlined in the agreement) Any additional relevant information Submit agreements at l...
5.1.40 Technology Purchasing
May 1, 2026
...g Consistent user experience across campuses Better pricing through established vendors Improved security and system integration If a request falls outside of standard equipment, IT will review and advise on altern...
5.1.35 Software Approval Process
May 1, 2026
...xisting systems Prevents duplicate tools and unnecessary costs Maintains proper vendor and contract oversight What to Do Instead Before using or purchasing any software: Submit a request to the IT Team Include the...
5.1.23 Recognizing Phishing Attempts
May 1, 2026
...your account” immediately using a link that leads to a counterfeit login page. Vendor Payment Change: A message from a “vendor” requesting updated banking details—often with a slightly misspelled email domain. Package D...
5.1.15 Device Return
May 1, 2026
...canning/storage capabilities) must be securely wiped by IT prior to disposal or vendor return to ensure data protection and compliance. For questions or coordination, contact the IT Department.
6.1.6 Campus Winterization SOP
Apr 28, 2026
...cute checklist steps and provide sign-off. Qualified irrigation/fire protection vendors perform system blowout where required. 1. Irrigation / Sprinkler System Shutdown Schedule irrigation system seasonal shutoff; set co...
6.1.2 Cleaning Equipment Steardship
Apr 28, 2026
...For this reason, all cleaning equipment—whether owned by Crosspoint or used by vendors on Crosspoint property—must be properly maintained, cleaned, and stored. 1. Equipment Covered Under this Standard This guidance appl...
4.5.1 Approved Payment Methods
Apr 28, 2026
...approved for church purchases: Church credit card Church check ACH or approved vendor payment Cash is not an approved payment method. Personal funds are not permitted unless the expense qualifies under the reimbur...
4.3.7 Reimbursement (Use of Personal Funds)
Apr 28, 2026
...criptions to support each expense Coordinate with Accounts Payable for frequent vendors to avoid using personal funds Examples Reimbursable: Purchasing approved ministry supplies when no church card was available C...
4.3.6 Receipt Documentation Requirements
Apr 28, 2026
...lude clear and complete supporting documentation. A valid receipt must contain: Vendor or business name Date of purchase Itemized list of goods or services (not just total) Total amount paid Form of payment (if available...
4.3.4 Paying Bills (Accounts Payable Process)
Apr 27, 2026
...rate, and accountable payment of all financial obligations. This ensures strong vendor relationships, financial integrity, and operational excellence. Payment Terms Standard payment terms are Net 15 , and no later than N...
4.3.2 Central Benevolence Guidelines
Apr 27, 2026
...of campus) Be tied to a specific, short-term need Be paid directly to a bill or vendor (not cash) Be documented and tracked (Charity Tracker) Include pastoral care (prayer, connection, guidance) Guardrails: Avoid repeate...
4.3.1 Accounts Payable Process
Apr 27, 2026
Accounts Payable Process Purpose The Accounts Payable (AP) process ensures all vendor payments are handled accurately, timely, and with proper authorization. This process protects the organization financially while maint...
...e primary verification of nonprofit status and should be used when requested by vendors, partners, or organizations. DOCUMENT HERE When to Use the IRS Letter The IRS determination letter may be required in the following...
4.2.2 Tax Exempt Certificate When and How to Use It
Apr 27, 2026
...od): → Sales tax is often charged and generally acceptable When possible, vendors should be asked whether the tax-exempt certificate will be accepted prior to purchase. How to Use the Certificate Provide the Tax-Ex...
1.1 Operations Vision and Purpose
Apr 27, 2026
...ancial controls and compliance · Vendor management and purchasing processes Information Technology · IT infrastructure and sys...