Equipment Checkout – What You Need to Know
From time to time, you may need to use shared technology equipment for ministry or events. This article outlines how to properly check out, use, and return equipment so it remains available and in good condition for everyone.
Available Equipment
The following items may be available for checkout (based on campus inventory):
- Laptops
- Projectors
- Cameras
- Tablets
Availability may vary, so advance planning is important.
Who Can Check Out Equipment
Equipment may be checked out by:
- Crosspoint staff members
- Approved ministry leaders or team members
All requests should be coordinated through your campus leadership or the IT Team. Approval is required before taking any equipment offsite or using it for events.
Checkout Process
Before taking equipment:
- Confirm availability with the appropriate team (IT or campus leadership)
- Provide details on how and when the equipment will be used
- Note the expected return date
This ensures proper tracking and availability for others.
Return Expectations
Equipment should be returned:
- On or before the agreed-upon return date
- In the same condition it was received
- With all accessories (chargers, cables, cases, etc.)
If another team is scheduled to use the equipment after you, timely return is critical.
Damage or Loss Responsibility
If equipment is damaged, lost, or not functioning properly:
- Report it immediately to the IT Team or Director of Operations
- Do not attempt to repair the equipment yourself
Users may be held responsible for damage or loss due to misuse, negligence, or failure to follow guidelines. Prompt reporting helps minimize disruption and allows for quick resolution.
Final Reminder
Shared equipment is a valuable resource that supports ministry across all campuses. Careful handling, clear communication, and timely returns ensure it remains available and reliable for everyone.