Cash Handling Procedures

Purpose

To ensure all cash and check handling across Crosspoint Church is conducted with integrity, accountability, and consistency. Proper handling reflects stewardship, protects staff, and maintains trust.

Core Principles

  • All funds received are to be handled with the highest level of care and security.
  • Cash and checks must never be left unattended or unsecured.
  • Processes must be followed exactly to ensure accountability and accurate reporting.
  • At no time should funds be stored in personal areas (desks, bags, vehicles, etc.). 

Cash Handling Areas

Cash is received across multiple ministry environments. Each area has a defined process:

  1. Sunday Morning Offerings
  2. Bargain Box (Process to be defined)
  3. Ministry Sales (Food, Events, etc.) (Process to be defined)
  4. Academies (Process to be defined)
  5. Counseling Centers (Process to be defined)

Sunday Morning Offerings (Standard Process)

Preparation

  • Red bags are distributed to designated collection teams.
  • Safes should be emptied prior to service collection. 

Collection

  • All offering buckets or containers must be fully emptied after collection.
  • Funds are placed directly into the assigned red bags.    

Securing Funds

  • Red bags must be sealed and secured immediately after collection.
  • Bags should be transferred directly to the designated secure location (safe or counting area). 

Key Controls

  • At least two individuals should be involved in handling and transferring funds.
  • Funds should never be transported or handled by a single individual.
  • Maintain a clear chain of custody at all times. 

Bargain Box

(Process to be developed)

Ministry Sales (Food, Events, etc.)

(Process to be developed)

Academies

(Process to be developed)

Counseling Centers

(Process to be developed)

Security & Accountability Standards

  • Never leave cash or checks in open or unsecured areas.
  • All funds must be placed in an envelope, bag, or designated container with clear identification of purpose.
  • Use of proper safes (drop-lid preferred) is required at each campus.
  • Any discrepancies must be reported immediately to the Business Office. 

Final Notes

Consistency in following these procedures is not optional. These processes exist to protect the church, the staff, and the integrity of every donation received.