Shared Device & File Cleanup
To maintain performance, security, and storage efficiency, routine cleanup of shared files is required.
IT Review Cycle
The IT Department conducts a quarterly review (every three months) of SharePoint files and shared storage. During this process, outdated or unused files may be flagged or removed.
Staff Responsibility
All staff are responsible for maintaining their files within SharePoint:
- Ensure all important documents are securely stored in SharePoint
- Avoid storing files locally or in unapproved locations
- Remove duplicate, outdated, or unnecessary files on a regular basis
Annual Cleanup Expectation
Each January, during the slower ministry season, staff should:
- Review all stored files and folders
- Delete or archive content that is no longer needed
- Organize remaining files for clarity and accessibility
Consistent file management supports better system performance, reduces storage costs, and ensures critical information remains accessible and secure.